A Board policy is a statement or position adopted by the Board that provides the framework for a course of action and comply with provincial government directives. There are provincially-mandated elements that boards embed in their policies which boards cannot change. Administrative Procedures are operational and administrative in nature and largely based on provincial legislation and regulations, or Ministry of Education policy.
There are aspects of governance, such as board goals, strategic planning, and student accommodation, which provide the opportunity to deeply engage stakeholders in setting directions for the school board.
The Board of Trustees welcome and value public input from students, parents, and members of the community about Board policies, practices, issues and its overall education system.
Administrative Procedures
Section 100 - General Administration
- AP 100 - Strategic Education Plan
- AP 101 - Annual Report
- AP 102 - Monitoring and Responding to Proposed Legislation
- AP 103 - Administrative Procedures Manual
- AP 104 - School Planning and Reporting
- AP 105 - Equity and Inclusive Education
- AP 106 - Creed-Based Accommodation
- AP 107 - Human Rights
- AP 110 - School Councils
- AP 112 - Environmental Education
- AP 114 - Parent Involvement Committee
- AP 115 - Community Program Agreements
- AP 116 - School Fees
- AP 117 - School Fundraising
- AP 120 - Pupil Accommodation Review
- AP 140 - Emergency Medical Response Plans and First Aid Kids
- AP 141 - Threats to School Safety
- AP 142 - Concussions
- AP 143 - Guidelines for Memorialization
- AP 146 - Digital Citizenship
- AP 148 - Access to Students (Curricular and Extra-Curricular)
- AP 149 - Request for Distribution
- AP 150 - Communications
- AP 151 - Accessibility Standards for Customer Service
- AP 152 - Monitoring and Feedback on Accessible Customer Service
- AP 153 - Notification of Disruption of Services
- AP 154 - Use of Assistive Devices by General Public
- AP 155 - Use of Service Animals by General Public
- AP 156 - Use of Support Person by General Public
- AP 157 - Providing Accessible Information and Communications Services
- AP 160 - Access to Schools
- AP 161 - Accessibility Standards for School Transportation
- AP 162 - Student Transportation
- AP 163 - Adult Learning
- AP 164 - Smoke Free Vape Free Environments
- AP 166 - Anti-Sex Trafficking School Board Protocol
- AP 178 - Canadian Flag
- AP 179 - Ontario Student Record (OSR) Guidelines
- AP 190 - Records and Information Management (RIM)
- AP 191 - Protection of Privacy
- AP 192 - Privacy Notification
- AP 194 - Video Conferencing - Privacy and Security Guidelines
- AP 195 - Privacy Breach
- AP 196 - Electronic Monitoring
Section 100 - General Administration Related Forms
- Form 106A - Creed-Based Accommodation Request Form
- Form 106B - Administrator Form - Creed-Based Religious Accommodation Plan
- Form 117A - Annual Fundraising Plan Template
- Form 117B - Fundraising Activity Request
- Form 140A - Emergency Response Plan
- Form 140B - Contents of First Aid Kits
- Form 140C - First Aid Incident Report
- Form 142-1 - Tool to Identify a Suspected Concussion
- Form 142-2 - Concussion Protocol Flow Chart
- Form 142-3 - Sample Concussion Prevention Strategies
- Form 142-4 - Documentation of Medical Examination
- Form 142-5 - Documentation for a Diagnosed Concussion-Return to Learn, Return to Physical Activity Plan
- Form 142-6 - Return to Learn - Accommodations and Strategies for the Classroom Teacher
- Form 142-7 - Concussion Return to School Plan - Learning
- Form 142-8 - Concussion Return to School Plan - Physical Activity
- Form 146A - Acceptable Use
- Form 148 - Request to Access Students (Curricular and Extra-Curricular)
- Form 149 - Request to Post Information to Schools
- Form 151 - Oath of Confidentiality
Section 200 - Educational Programs and Materials
- AP 200 - Organization of Instruction and Extracurriculars
- AP 205 - Opening Exercises
- AP 206 - Graduation Advancement JK SK Exercises in Schools
- AP 210 - Creating a Healthy Nutrition Environment
- AP 211 - French as a Second Language
- AP 214 - Bullying and Violence Prevention Human Rights Education
- AP 225 - Co-Operative Education
- AP 260 - Out of School Activities
- AP 261 - Financial Assistance to School Extra Curricular Activities
- AP 262 - Music Lessons During School Hours by a Private Instructor
- AP 270 - Selection of Curriculum Materials
- AP 290 - Presentations by External Speakers/Groups
- AP 291 - External Research
Section 200 - Educational Program and Materials Related Forms
- Form 215A - Volunteer Drivers - Authorization to Transport Students
- Form 215B - Students Being Driven By Volunteer Driver
- Form 217 - Athletics Code of Conduct
- Form 260 - Considerations for Out-Of-School Curricular Activities
- Form 260A - A Request for Field Trips
- Form 260B - Field Trip Register
- Form 260D - International Field Trip Checklist
- Form 260E - Inherent Risk
- Form 261 - Request for Board Financial Support
- Form 262A - Request for Permission to Take Private Music Lessons During School Hours
- Form 262B - Request for Permission to Provide Private Music Lessons During School Hours
- Form 290 - Presentation by External Speaker/Groups
Section 300 - Students
- AP 301 - Indigenous Voluntary, Confidential Self-Identification
- AP 302 - Student Use of Guide Dogs, Service Dogs, and Service Animals
- AP 305 - Student Transfers
- AP 310 - Supervision of Students
- AP 311 - Supporting Students with Prevalent Medical Conditions
- AP 314 - Administration of Medical and/or Medical Procedures to Students
- AP 316 - Student Insurance
- AP 318 - Advertising and Fundraising in Schools and Board Buildings
- AP 325 - Exemption from Human Development and Sexual Health Instruction
- AP 341 - Child in Need of Protection
- AP 342 - Physical Containment Guidelines for Responding to Injurious or Self-Injurious Student Behaviour
- AP 350 - Codes of Conduct
- AP 351 - The Use of Electronic Communication, Social Media, and Mobile Devices by Students
- AP 352 - Student Clothing
- AP 353 - Progressive Discipline and Promoting Positive Student Behaviour
- AP 354 - Programs for Students in Long-Term Suspensions
- AP 355 - Programs for Expelled Students
- AP 356 - Bullying Prevention and Intervention
- AP 357 - Student Use of Tobacco, Alcohol, Recreational Marijuana, and Other Drugs
- AP 358 - Student Suspensions
- AP 359 - Student Expulsion
- AP 375 - Reporting to Parents
- AP 376 - Student Human Rights Incidents and Complaints
Section 300 - Students Related Forms
- Form 301 - Aboriginal Voluntary, Confidential Self-Identification Procedure
- Form 302 - Attestation of Student Eligibility
- Form 305 - Transfer Return to LDSB
- Form 311-A General POC
- Form 311-B - Epilepsy Plan of Care
- Form 311-C - Diabetes Plan of Care
- Form 311-D - Asthma Plan of Care
- Form 311-E - Anaphylaxis Plan of Care
- Form 314-A1 - Authorization and Request for Administration of Prescribed Medication
- Form 314-A2 - Administration of Medication
- Form 314-A3 - Administration of Epi-Pen
- Form 314-A4-Request and Authorization for the Administration of Reliever/Rescue Inhaler
- Form 314-B1 - Authorization and Request for the Administration of Medical Procedures
- Form 314-C - Daily Record of Medication Administered to Pupils
- Form 314-D1 - Sample Letter of Awareness to All Parents (Allergens)
- Form 325-A - Notice of Period of Instruction Grade 1 to 8
- Form 325-B - Exemption Letter Parent Request
- Form 325-C - Principal Acknowledgement of Exemption Request
- Form 325-D - List of H.D. and S.H Instruction Expectations by Grade
- Form 330 - Opting Out of E-learning Graduation Requirment
- Form 341 - Staff Guide for Responding to a Child in Need of Protection
- Form 360 - Over 18 Letter
- Form 363 - FOI Consent Elementary
- Form 364 - FOI Consent Secondary
Section 400 - Personnel and Staff Relations
- AP 400 - Equitable Recruitment Retention Promotion
- AP 401 - Personnel Files and the Collection of Personal Data
- AP 402 - Employment Supervision of Family Members
- AP 403 - Conflict of Interest
- AP 404 - Occupational Health and Safety
- AP 405 - Understanding Harassment and Discrimination
- AP 406 - Reporting and Investigating Workplace Harassment and Discrimination
- AP 407 - Violence in the Workplace
- AP 408 - Reporting Investigating Violence in the Workplace
- AP 409 - Right to Refuse or Stop Work Where Health or Safety in Danger
- AP 410 - Scent Awareness
- AP 411 - Distracted Driving
- AP 412 - Working Alone
- AP 414 - Right to Disconnect from Work
- AP 415 - Employee Progressive Discipline
- AP 418 - Attendance and Sick Leave Benefits
- AP 420 - Employee Assistance Program (EAP)
- AP 421 - Professional Learning and Growth
- AP 430 - Outside Employment Private Practice
- AP 432 - Staff Members Elected or Appointed to Public Office
- AP 442 - Staff Use of Tobacco Alcohol and Other Drugs
- AP 444 Use of Social Media
- AP 446 - Professional Misconduct by Staff Members and Volunteers
- AP 455 - Performance Appraisal
- AP 460 - Twenty Five Year Service and Retiring Staff Members
- AP 470 - Mobility Procedures for Academic Staff
- AP 496 - Volunteers
- AP 497 - Public Concern Issue Resolution Process
Section 400 - Personnel and Staff Related Forms
Section 500 - Business Administration
- AP 500 - Budget Development and Implementation
- AP 502 - Banking
- AP 505 - Accounting
- AP 506 - Tangible Capital Asset Management
- AP 507 - Accounting for School Generated Funds
- AP 508 - Accounting for School Council Funds
- AP 510 - Travel and Business Expense
- AP 511 - Hospitality, Employee Recognition, Condolences, and Congratulations
- AP 512 - Catering Refreshments and Food for Meetings and Workshops
- AP 515 - Purchasing Procedures
- AP 516 - Advertising Expenditures
- AP 520 - Purchasing Cards
- AP 521 - Business Credit Cards
- AP 522 - Fuel Purchasing Cards
- AP 525 - Video Surveillance
- AP 526 Vendor Suspension
- AP 530 - Playground Equipment
- AP 531 - Development and Maintenance of School Food Gardens
- AP 550 - Community Use of School Facilities
- AP 551 - Community Planning and Partnerships Notification List
- AP 552 - Naming and Renaming of Schools
- AP 553 - Fraud Reporting
Section 500 - Business Administration Related Forms
- Form 507-A - SGF Deposit Record
- Form 507-B - SGF Cheque Requisition
- Form 508-A - School Advisory Council Deposit Record
- Form 508-B - School Advisory Council Cheque Requisition
- Form 508-C - SAC Fundraising Event Revenue Report
- Form 508-D - SAC Funds Transfer Form
- Form 510-B - Out of Ontario Conference Application and Expense Authorization
Board Policies
Board Bylaws and Policies
- A - LDSB Procedural Bylaws and Appendices
- B - Policy 1 - Mission, Vision, and Values
- C - Policy 2 - Board Job Description
- D - Policy 3 - Director of Education Job Description
- E - Policy 4 - Delegation of Authority
- F - Policy 5 - Trustee Code of Conduct
- G - Policy 6 - Role of Trustees
- H - Policy 7 - Role of Board Chair
- I - Policy 8 - Role of the Vice-Chair
- J - Policy 9 - Student Trustee
- K - Policy 10 - Trustee Honoraria
- L - Policy 11 - Committees of the Board
- M - Policy 12 - Board Representatives
- N - Policy 13 - Delegation and Submission
- O - Policy 14 - Meeting Conduct
- P - Policy 15 - Trustee Attendance, Electronic Meetings and Participation of Board Members
- Q - Policy 16 - Policy Making
- R - Policy 17 - Student Suspension Appeals, Exclusion Appeals, Minutes of Settlement, Explusion Hearings, Expulsion Appeals
- S - Policy 18 - Hearings Regarding Teacher Termination
- T - Policy 19 - Pupil Accommodation Review
- U - Policy 20 - Selection of the Director
- V - Policy 21 - Student Transportation
- W - Policy 22 - Purchasing
- X - Policy 23 - Accessibility Standards
- Y - Policy 24 Community Planning and Partnerships
Board Policies Forms
- Form 009 - Student Trustees Conference Attendance
- Form 013B - Notice of Pre-Hearing Conference
- Form 013C - Pre-Hearing Conference Checklist
- Form 013D - Letter Advising of Decision of Suspension Appeal Committee
- Form 013E - Notice of Expulsion Hearing
- Form 013F - Agreement to Extend Time Limit (Expulsion Hearing)
- Form 013G - Notice of Expulsion by Committee
- Form 013H - Letter Advising That Student Will Be Suspended
- Form 013I - Notice That Student Will Neither be Expelled Nor Disciplined
- Request to Delegate Registration Form
Kindergarten Registration
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